Assistant to the CEO/Special Projects & Events Assistant Coordinator

Posted by NALIP on

LATINA Style, Inc. the premier company addressing the needs of professional Latinas in the United States has developed some of the most successful programs addressing the needs of Hispanic women:the LATINA Style 50 Awards and Diversity Leaders Conference, the LATINA Style Business Series, the National LATINA Symposium, and the LATINA Style Hero Initiative. All programs are designed to highlight and profile Latina achievement and build a bridge with the general market.

Location: Dallas, TX

Scope of Work:

  • Represent the president by welcoming visitors, reviewing correspondence; arranging meetings and other corporate functions; answering questions and meeting requests directed to the president.

  • Arrange corporate travel and meetings by developing itineraries and agendas; arranging lodging and meeting accommodations.

  • Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

  • Oversee the planning and implementation of special projects such as the LATINA Style 50 Report;

  • Develop mechanisms to track the implementation of each special project and distributes appropriate project

    management reports outlining the implementation, status updates and resulting outcomes;

  • Keep the CEO and Special Events Senior Manager apprised of progress and roadblocks encountered on each project;

  • Assist with the planning and implementation of other special events such as the LATINA Style Business Series, the

    LATINA Style 50 Diversity Leaders Conference, National LATINA Symposium, LATINA Style Hero Initiative, and the Anna

    Maria Arias Foundation Gala Awards;Management, monitoring and evaluation to maintain effective national strategic partnerships;

  • Maintain and update website, event databases, field incoming calls, follow-up calls;

  • Coordinate media coverage and interviews for each event; write and distribute press releases;

  • Coordinate transportation arrangements (flights/trains/rental cars, etc.);

  • Coordinate and follow up correspondence/conference calls;

  • Attend conferences, trade shows, conventions and community events as necessary on behalf of the company;

    responsible for setting up, tear down and staffing;

  • Responsible for update and maintain social media outlets on behalf of LATINA Style, Inc.;

  • Perform other duties and projects as assigned.

Qualifications:

  • Excellent professional interpersonal, writing and verbal communication skills;

  • Has experience in web, online and digital communications and can integrate and align content across platforms;

    Computer skills: Microsoft office software, excel, and internet skills;

  • Detail oriented, self-motivated, highly organized, a great communicator, able to manage a wide variety of tasks and

    be, and ability to work comfortably and effectively in a fast-paced environment;

  • Is skilled in teamwork and collaboration, and can work either alone or as part of a team under (sometimes) time

    pressure, to multi-task and deliver great work;

  • Able to work on tight deadlines and willingness to travel nationally and work weekends;

  • Awareness of the Latina professional community and national Hispanic organizations;

  • Bilingual (English-Spanish):written and oral;

  • U.S. Citizen or legal resident;

  • Salary based on experience. 

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