Administrative Assistant Intern
Posted by NALIP on November 04, 2020
NALIP (The National Association of Latino Independent Producers) is seeking to fill an Administrative Internship position.
Description:
This person will primarily provide direct support to the Projects Director, including but not limited to scheduling, presentations, database management, organizing confidential information, and writing meeting minutes. Must have a strong ability to work independently and use sound judgment.
This role offers the intern a great hands-on experience with an established non-profit organization. NALIP’s mission is to promote, advance, inspire, and advocate for Latinx and diversity in media.
The position is REMOTE through Spring 2021.
A cover letter of your intent is required for consideration. This is an unpaid internship, college credit is available.**
DUTIES AND RESPONSIBILITIES:
- Provides support to the organization’s leadership with tasks related to development, office management, human resources, and scheduling
- Assist in managing busy schedules and coordinate meetings on a regular basis
- Provide administrative support to the organization’s core leadership
- Collect and organization important information from staff
- Engage directly with partners, sponsors, and vendors
- Receive and handle confidential documents and legal documents
- Prepare correspondence and presentations as required
- Answer telephone, screen calls and manage messages
- Coordinate and manage domestic/international travel arrangements
- Collaborate with digital production team in selecting promotional clip suggestions and brainstorming pitch angles
- Reviewing and editing press materials including press releases and media alerts
- Special projects related to development, fundraising, etc.
- Other duties may be assigned as necessary
REQUIREMENTS:
- Minimum availability of three days per week
- Must be proactive and take initiative, requiring minimal supervision on day-to-day tasks
- Ability to operate successfully in a fast-paced and demanding professional environment
- Exceptional time management and ability to prioritize
- Strong eye for design and organization branding, specifically with promotional assets
- Ability to handle a high volume of multi-faceted projects and tasks to address various departmental needs
- Must possess excellent verbal and written communication skills for both internal and external correspondence
- Must be well organized, flexible and able to work under pressure
- Strong interpersonal communication skills and ability to manage various types of people
- Should be resourceful/a self-starter
- Must maintain a high level of professionalism and maintain confidentiality, as this position represents a high level of management
- Interest in entertainment and/or nonprofit management is a must
- Experience as an Administrative Assistant is a plus
- Previous experience in the entertainment industry is a plus
Applicants must submit a resume and cover letter in order to be considered for this position.
This position is unpaid/for-credit only.
Job Type: Internship
COVID-19 considerations:
To keep our team as safe as possible, we have transitioned to an online work environment and all organization programs are being held virtually.
Experience:
- Google Suite: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Work Location:
- Fully Remote
Internship Compensation:
- College Credit
Company's website:
- nalip.org
Company's Facebook page:
- https://www.facebook.com/nalip/
Work Remotely:
- Temporarily due to COVID-19