Administrative Assistant Intern

NALIP (The National Association of Latino Independent Producers) is seeking to fill an Administrative Internship position. 

Description:

This person will primarily provide direct support to the Projects Director, including but not limited to scheduling, presentations, database management, organizing confidential information, and writing meeting minutes. Must have a strong ability to work independently and use sound judgment.

This role offers the intern a great hands-on experience with an established non-profit organization. NALIP’s mission is to promote, advance, inspire, and advocate for Latinx and diversity in media.

The position is REMOTE through Spring 2021.

A cover letter of your intent is required for consideration. This is an unpaid internship, college credit is available.**

DUTIES AND RESPONSIBILITIES:

  • Provides support to the organization’s leadership with tasks related to development, office management, human resources, and scheduling
  • Assist in managing busy schedules and coordinate meetings on a regular basis
  • Provide administrative support to the organization’s core leadership
  • Collect and organization important information from staff
  • Engage directly with partners, sponsors, and vendors
  • Receive and handle confidential documents and legal documents
  • Prepare correspondence and presentations as required
  • Answer telephone, screen calls and manage messages
  • Coordinate and manage domestic/international travel arrangements
  • Collaborate with digital production team in selecting promotional clip suggestions and brainstorming pitch angles
  • Reviewing and editing press materials including press releases and media alerts
  • Special projects related to development, fundraising, etc.
  • Other duties may be assigned as necessary

REQUIREMENTS:

  • Minimum availability of three days per week
  • Must be proactive and take initiative, requiring minimal supervision on day-to-day tasks
  • Ability to operate successfully in a fast-paced and demanding professional environment
  • Exceptional time management and ability to prioritize
  • Strong eye for design and organization branding, specifically with promotional assets
  • Ability to handle a high volume of multi-faceted projects and tasks to address various departmental needs
  • Must possess excellent verbal and written communication skills for both internal and external correspondence
  • Must be well organized, flexible and able to work under pressure
  • Strong interpersonal communication skills and ability to manage various types of people
  • Should be resourceful/a self-starter
  • Must maintain a high level of professionalism and maintain confidentiality, as this position represents a high level of management
  • Interest in entertainment and/or nonprofit management is a must
  • Experience as an Administrative Assistant is a plus
  • Previous experience in the entertainment industry is a plus

Applicants must submit a resume and cover letter in order to be considered for this position.

This position is unpaid/for-credit only.

Job Type: Internship

COVID-19 considerations:
To keep our team as safe as possible, we have transitioned to an online work environment and all organization programs are being held virtually.

Experience:

  • Google Suite: 1 year (Preferred)
  • Customer Service: 1 year (Preferred)

Work Location:

  • Fully Remote

Internship Compensation:

  • College Credit

Company's website:

  • nalip.org

Company's Facebook page:

  • https://www.facebook.com/nalip/

Work Remotely:

  • Temporarily due to COVID-19
Apply by sending Resume and Cover Letter to [email protected]