IDA Funds And Enterprise Program Coordinator - International Documentary Association

The International Documentary Association (IDA) awards $1.2 million annually in production and development filmmaking grants, directly to documentary creators. The IDA Funds and Enterprise Program Coordinator will help administer all IDA granting activity by working closely with the Director of IDA Funds and Enterprise Program, Program Officer, and additional IDA staff.

The IDA Funds and Enterprise Program Coordinator plays a key role on the grants team:  providing critical administrative and tactical support throughout the grant submission, review, selection and awards processes. In addition, the Coordinator will assist in organizing, coordinating and scheduling fund-related meetings, events and public programs, and execute special department-related projects generally related to funding, documentary journalism and grantee support.

JOB STATUS:
Full Time, Non-Exempt

COMPENSATION:
$22.74 - $24.80 per hour

REPORTS TO:
Director, IDA Funds and Enterprise Program

JOB LOCATION:
Los Angeles, CA (currently remote)

DEADLINE:
Apply by February 18, 2022 - Interviews will be conducted on a rolling basis.

Key Responsibilities: 

IDA Funds and Enterprise Program: 

  • Act as the first line of contact for inquiries and questions related to IDA Funds, responding in a timely and professional manner, via phone and/or email, to inquiries and questions from both applicants and grantees.

  • Maintain systems for tracking grant submissions in Submittable and other software and applications.

  • Oversee grantee reporting systems and maintain grantee deliverables in Airtable, Google Drives, and on public-facing sites accordingly. 

  • Assist with the review of applications to ensure they are complete and meet all criteria.

  • Coordinate grant application review process, including tracking progress and reviewing deadlines, sending reminders and communicating with reviewers and applicants.

  • Organize selection committee meetings, including arranging for venue, travel and catering, and maintaining communications with reviewers.

  • Generate, track and maintain grant agreements, contracts, financial reports, and other program paperwork and files.

  • Process grantee and reviewer invoices, submit check requests and track payments.

  • Assist in tracking program budget and maintaining accurate records and cost reports.

  • Assist in generating data and reports as may be required for IDA funders.

  • Contribute to general program scheduling and timelines.

  • Coordinate with the communications team on departmental needs and tasks for press announcements and promotion of open calls.

  • Provide general administrative and research support as needed.

Events and Special Projects:

  • Tracking external funding programs and maintaining the Documentary Grants Directory. 

  • Work closely with the Program Officer to maintain Documentary Core Application database, track compliance and communicate with other funders.

  • Work with the IDA Events Department, partners, venues and participants to coordinate grant-related events as needed.

  • Provide occasional onsite support before and during meetings and events.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Qualifications and desired competencies:

  • Extremely organized with keen attention to detail

  • Strong ethics, judgment and decision-making skills

  • Able to maintain confidentiality of information

  • Extremely diligent, with demonstrated ability to independently manage time, prioritize tasks, and meet goals and deadlines consistently and with minimal supervision

  • Excellent computer skills, including proficiency in Microsoft Office and Google G-Suite applications

  • Experience with database applications, forms and submissions platforms

  • Demonstrated ability to quickly learn new programs and software and to troubleshoot and problem-solve independently

  • Proactive communicator who asks questions for clarity, and takes the initiative to gather the information and context needed to make decisions and problem-solve independently

  • Excellent listening and communication skills and a flexible, collaborative working style

  • Professional, helpful and diplomatic demeanor

  • Commitment to personal and professional development, including willingness to graciously accept and act on feedback from managers, colleagues and constituents

  • Demonstrated interest and/or experience in documentary film or journalism through volunteer work, work experience, internships and/or educational background

  • Demonstrated interest in the nonprofit field through volunteer work, work experience, internships and/or educational background

  • Availability to work additional hours in the lead up to major deadlines, and participate in occasional evening and weekend events

  • Some overnight travel (1-5 days per year) to participate in and assist with grant-selection meetings and other events may be required

Compensation and Benefits:

The pay range for this role is $22.74 - $24.80. This role is non-exempt and eligible for overtime pay.

Benefits include 100% employer-paid medical, dental and vision, life insurance, long-term disability insurance, paid parental and family leave, and access to contribute to pre-tax commuter benefits, flexible spending accounts and a 401k retirement savings plan. 

Generous paid time off, including sick days, 15 vacation days in the first year of employment, 14 paid holidays and a paid week off when our office closes from Christmas Eve to New Year’s Day. We offer a friendly, casual work environment, and flexible schedule and work-from-home opportunities.

Location:

IDA’s main office is located in Los Angeles, California. The role remains remote until it’s safe to return in accordance with local health guidelines.

How to apply:

Apply by February 18, 2022. Please fill out this form, upload a letter of interest and a resume or CV. 

Successful candidates must be legally eligible to work in the United States of America. IDA does not currently sponsor visas to work in the United States. 

If hired, we require all employees to be fully vaccinated against COVID-19, unless a medical or religious accommodation is needed, as determined on a case-by-case basis.

To request accommodations for completing this employment application please contact [email protected] or call (818) 635-1090.