Sundance Coordinator - Stories of Change & Documentary Film Program
Location: Los Angeles, CA
Supports the Sundance Institute Stories of Change initiative (50%), conducts research and assists in the development phase of the Documentary Film Program Creative Producing Initiative (25%) and supports other Documentary Film Program core initiatives (25%).
Coordinator, Stories of Change & Documentary Film Program
Los Angeles, CA
CONSIDERATIONS: Occasional travel to other Institute offices and events may be required. Travel to Park City, UT for the annual Sundance Film Festival for up to 2 weeks may be required.
POSITION SUMMARY: Supports the Sundance Institute Stories of Change initiative (50%), conducts research and assists in the development phase of the Documentary Film Program Creative Producing Initiative (25%) and supports other Documentary Film Program core initiatives (25%).
DUTIES AND RESPONSIBILITIES:
STORIES OF CHANGE (SOC)
- Maintains and tracks a year-round calendar of events related to the Stories of Change initiative.
- Coordinates planning, preparation, and logistics for signature initiative events, including sending invitations and correspondence, working with HR to create contracts, collecting attendee information, coordinating with Operations staff to book travel, assembling and distributing event materials such as portfolios and lab books.
- Executes event follow up activities including sending correspondence, sending surveys, and processing reimbursements.
- Assist building, cultivating, and maintaining relationships among filmmakers and Skoll-Awarded Social Entrepreneurs, including creating an online community forum and online presence to support a year round SOC community dialogue.
- Maintains SOC marketing materials, compiles content and elements for quarterly program newsletter and website updates. Includes writing copy, coordinating blog posts, monitoring community forum posts, etc.
- Supports the Producer, Creative Partnerships, and SOC by identifying community activities and filmmakers that can contribute positively to the SOC program.
- Schedules planning meetings, provides on-site support during events, and addresses guests and participants needs as they arise at to ensure SOC events run smoothly.
- Updates and maintains database of all SOC participants, grantees, content fund, and impact fund proposals and applicants.
- Creates reports to be delivered in various formats such as external dashboards, internal grant reporting, spreadsheets, etc.
- Coordinates, processes, and organizes all incoming proposals for SOC content fund and impact granting. Includes
- corresponding with applicants, troubleshooting, organizing incoming submissions for review, sending acceptance or rejection letters, etc.
- Coordinate and track granting and progress of grant-supported project and reports on status of grant-supported activities.
- Schedules check-in/update conference calls to monitor the progress of projects funded through the SOC Content Fund and impact granting.
DOCUMENTARY FILM DEPARTMENT
- Conducts research, compiles data, and provides summaries and reports for the research and development phase of the Documentary Film Program Creative Producing Initiative (CPI) Liase with potential partner organizations, coordinates communications and industry meetings for CPI.
- Tracks and reports news related to distribution, exhibition and recognition (awards) of projects and filmmakers supported by Sundance Institute Documentary Film Program.
- Assists the documentary staff in core program activities, including Documentary Film Fund proposal submissions and review processes, Artists Support and Creative Lab planning, and Creative Producing Initiative research and development.
- Formats and delivers relevant news to Institute's web and social media teams.
- Conducts targeted research for other DFP programs, new projects, and initiatives.
- Analyzes and summarizes research findings to inform program development and strategies.
- Other duties as assigned.
- Bachelor's degree in related field.
- Two years of administrative experience.
- Experience with documentary production, programming, and/or research preferred.
- Experience with project management preferred.
- Strong organizational, written and oral communication skills.
- Meticulous attention to detail.
- Confident self-starter and problems solver.
- Works well under pressure and adheres to strict deadlines.
- Excellent customer service skills.
- Advance Excel experience preferred.
- Working knowledge of HTML, Photoshop and InDesign graphic systems preferred.
- Ability to understand and speak a language other than English preferred.
- Some producing experience preferred.
- Employee has legal authorization to work in the United States.
HOW TO APPLY: Interested and qualified applicants may apply by completing an online application at, https://sundancejobs.applicantpro.com/jobs/271295-14432.html
SUNDANCE OUR MISSION: Sundance Institute is a nonprofit organization dedicated to the discovery and development of independent artists and audiences. Through its programs, the Institute seeks to discover, support, and inspire independent film and theatre artists from the United States and around the world, and to introduce audiences to their new work.
Sundance Institute is dedicated to equal opportunity employment without regard to race, religion, gender, sexual orientation, gender identity, national origin, age, veteran or disabled status, or any other basis protected by local, state or federal law.