Administration Intern
Posted by NALIP on March 30, 2022
NALIP (The National Association of Latino Independent Producers) is seeking to fill an Administrative Internship position.
Description:
This person will primarily provide direct support to the Projects Director, including but not limited to scheduling, presentations, database management, organizing confidential information, and writing meeting minutes. Must have a strong ability to work independently and use sound judgment.
This role offers the intern a great hands-on experience with an established non-profit organization. NALIP’s mission is to promote, advance, inspire, and advocate for Latine and diversity in media.
This position is unpaid/for-credit only. Must include a cover letter on how your professional goals intersect with NALIP.
Must be available at least 2 days a week and a minimum of 16 hours a week. This internship is HYBRID with some activity being REMOTE.
DUTIES AND RESPONSIBILITIES:
- Provides support to the organization’s leadership with tasks related to development, office management, and scheduling
- Assist in managing busy schedules and coordinate meetings on a regular basis
- Provide administrative support to the organization’s core leadership
- Take meeting notes for both internal and external meetings
- Engage directly with partners, sponsors, and vendors
- Receive and handle confidential documents and legal documents
- Prepare correspondence and presentations as required
- Answer telephone, screen calls and manage messages
- Research domestic/international travel options
- Reviewing and editing press materials including press releases and media alerts
- Special projects related to development, fundraising, etc.
- Other duties may be assigned as necessary
QUALIFICATION & DESIRED SKILLS:
- Must be proactive and take initiative, requiring minimal supervision on day-to-day tasks
- Ability to operate successfully in a fast-paced and demanding professional environment
- Exceptional time management and ability to prioritize
- Strong eye for design and organization branding, specifically with promotional assets
- Ability to handle a high volume of multi-faceted projects and tasks to address various departmental needs
- Must possess excellent verbal and written communication skills for both internal and external correspondence
- Must be well organized, flexible and able to work under pressure
- Strong interpersonal communication skills and ability to manage various types of people
- Should be resourceful/ self-starter
- Maintain a high level of professionalism and confidentiality
- Interest in entertainment and/or nonprofit management is a must
Applicants must submit a resume and cover letter in order to be considered for this position.
Job Type: College Credit Internship/Volunteer
Schedule:
- Monday to Friday
NALIP website:
- https://www.nalip.org/
NALIP Social pages:
Apply by sending Resume, Cover Letter, and Portfolio to [email protected].