Administration Intern

NALIP (The National Association of Latino Independent Producers) is seeking to fill an Administrative Internship position. 

Description:

 

This person will primarily provide direct support to the Projects Director, including but not limited to scheduling, presentations, database management, organizing confidential information, and writing meeting minutes. Must have a strong ability to work independently and use sound judgment.

This role offers the intern a great hands-on experience with an established non-profit organization. NALIP’s mission is to promote, advance, inspire, and advocate for Latine and diversity in media.

This position is unpaid/for-credit only. Must include a cover letter on how your professional goals intersect with NALIP.

Must be available at least 2 days a week and a minimum of 16 hours a week. This internship is HYBRID with some activity being REMOTE.

DUTIES AND RESPONSIBILITIES:

  • Provides support to the organization’s leadership with tasks related to development, office management, and scheduling
  • Assist in managing busy schedules and coordinate meetings on a regular basis
  • Provide administrative support to the organization’s core leadership
  • Take meeting notes for both internal and external meetings
  • Engage directly with partners, sponsors, and vendors
  • Receive and handle confidential documents and legal documents
  • Prepare correspondence and presentations as required
  • Answer telephone, screen calls and manage messages
  • Research domestic/international travel options
  • Reviewing and editing press materials including press releases and media alerts
  • Special projects related to development, fundraising, etc.
  • Other duties may be assigned as necessary

QUALIFICATION & DESIRED SKILLS:

  • Must be proactive and take initiative, requiring minimal supervision on day-to-day tasks
  • Ability to operate successfully in a fast-paced and demanding professional environment
  • Exceptional time management and ability to prioritize
  • Strong eye for design and organization branding, specifically with promotional assets
  • Ability to handle a high volume of multi-faceted projects and tasks to address various departmental needs
  • Must possess excellent verbal and written communication skills for both internal and external correspondence
  • Must be well organized, flexible and able to work under pressure
  • Strong interpersonal communication skills and ability to manage various types of people
  • Should be resourceful/ self-starter
  • Maintain a high level of professionalism and confidentiality
  • Interest in entertainment and/or nonprofit management is a must

Applicants must submit a resume and cover letter in order to be considered for this position.

Job Type: College Credit Internship/Volunteer

Schedule:

  • Monday to Friday

NALIP website:

  • https://www.nalip.org/

NALIP Social pages:

Apply by sending Resume, Cover Letter, and Portfolio to [email protected].